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Join the CCBE as Office Assistant

Location: Brussels, Belgium

Contract: Permanent – Full-time

How to apply

Please send your CV and a cover letter (max. 1 page) explaining how your skills and experience match this role to raynal@ccbe.eu by 4 July 2026. Applications should be submitted exclusively by email. Due to the high volume of applications received, please note that only shortlisted candidates will be contacted.

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The Council of Bars and Law Societies of Europe (CCBE) represents the Bars and Law Societies of 46 countries and, through them, more than 1 million European lawyers. As a representative body, the CCBE plays a vital role in defending the rule of law, human rights, and access to justice.

We are looking for a proactive, well-organised, and detail-oriented Office Assistant to join our team in Brussels.

You will play a central role in supporting the Secretariat and ensuring the smooth day-to-day functioning of the office, including governance support, meeting coordination, event logistics, and administrative operations. This position is well-suited to an administrative professional who enjoys working in a small, international environment and can contribute positively to team collaboration.

Reporting to the Operations Manager, you will work closely with the Secretary-General and Presidency.

Main responsibilities

1. Secretariat & administrative support

• Provide administrative support to the Secretary-General and Presidency, including scheduling, travel arrangements and meeting preparation.
• Draft, format and circulate correspondence and internal documents.
• Maintain membership records, contact databases and mailing lists.
• Handle incoming calls and general correspondence, and welcome visitors.

2. Meeting & event coordination

• Assist in organising internal and external meetings and events.
• Manage logistics, including invitations, registrations, catering, room setup, and audiovisual arrangements.
• Prepare and compile documentation, agendas and supporting materials.

3. Office, financial and IT support

• Collect invoices and receipts and track expenses.
• Manage office supplies.
• Ensure meeting rooms and shared office spaces are organised and ready for use.
• Coordinate maintenance and repairs with external providers.
• Provide basic user support for Microsoft 365 tools, meeting setups, and office equipment.
• Liaise with the external IT provider to ensure smooth functioning of systems.

Key competencies

• Strong interpersonal skills and a professional, welcoming manner.
• Excellent organisational skills and ability to manage multiple priorities.
• Clear and professional written and verbal communication.
• Proactive approach, attention to detail, and problem-solving mindset.
• Ability to work both independently and as part of a team.
• Accuracy and discretion in handling administrative and financial tasks.
• Comfortable using digital tools and office IT systems.

Qualifications & experience

• 2–4 years of relevant experience in an administrative or secretarial role.
• Experience in an international or EU-related environment is an asset.
• Proficiency in English and French (written and spoken); other European languages are an advantage.
• Strong command of Microsoft 365 (Word, Excel, Outlook, Teams, SharePoint).
• Proven ability to support senior staff with professionalism and discretion.

What the CCBE offers

• A dynamic and collegial international working environment in Brussels
• An attractive remuneration package based on experience, including:
• Additional (extra-legal) leave days and fringe benefits
• Meal vouchers
• Pension plan and health insurance
• Contribution to public transport
• Flexible working hours and teleworking arrangements.
• Opportunities for professional development and exposure to European legal and institutional stakeholders.